Grad Grounds Required Documents and Fees
The Office of Meetings, Events, and Conference Services congratulates you on your accomplishments and thanks you for choosing Grad Grounds to celebrate!
Grad Grounds
In order to complete your application for Grad Grounds you must submit all required documents and fees to the grad grounds email no later than April 14, 2023 by 4:30 pm. Site locations are not confirmed until the above mentioned steps are completed. In the event that a graduate/graduate group does not submit all required documents and fees by the due date, the group will forfeit their Grad Grounds reception site.
Reception Site Fees
- The cost range for participating is $125.00 - $200 per graduate based on location and number of graduates per group
- Certificate of Liability Insurance is $100.00 per group
- Catering Vendor fee is $50.00 per group
All fees must be submitted through the online payment form (not through GaelXpress). The payment link is sent with the application confirmation email from the MECS office on March 24, 2023. Credit Cards or eChecks only. No cash or physical checks will be accepted.
You must plan your reception for the space you have been allotted through Meetings, Events, and Conference Services. You may not negotiate or enact a site change without the express written permission of the Office of Meetings, Events, and Conference Services. If you have the consent of another group to consider a relocation of your reception site (a trading of), you must both make a formal written request to the Office of Meetings, Events, and Conference Services.
All required documents and fees are to be submitted to the grad grounds email no later than April 14, 2023 by 4:30 pm.
After processing the required documents and fees, the Office of Meetings, Events, and Conference Services will send an email to the graduate or group leader confirming the reception site location. Maps will be posted online no later than April 21, 2023.
If you have any questions, please contact the Office of Meetings, Events, and Conference Services at 925-631-4156 or gradgrounds@stmarys-ca.edu.
Grad Ground Important Dates
March 1st - Grad Fair from 9:00-4:00pm in the Soda Center
March 8th - Online Applications for Grad Grounds open at 8:00am
March 15th - Online Applications Close at 4:30pm
March 24th - Receipt Confirmations ( Tentative Assignments and links to Req Docs)
April 14th - All forms of Payment Due by 4:30pm
April 21st - Assignments will be posted
May 19th - Undergrads can start setting up for their Grad Grounds
May 20th - Undergrad Commencement