Student Accounts Checklist

Student Checklist 2017 - 2018

GRADUATING SENIORS WITH PERKINS LOANS: Federal regulations require you to attend one Federal Perkins exit counseling session. Below are the dates and times:

April 20, 2017        3pm-4:30pm  Lafayette Room, Soda Center

May 8, 2017          10:30am-12pm Lafayette Room, Soda Center

May 9, 2017          1:30pm-3pm   Lafayette Room, Soda Center 



Bill Basics

All registered undergraduate students will be able to view their online bill in July with a payment due in early August for fall and another online bill in December with payment due in early January for spring. Undergraduate students will have tuition, fees, room, and board due on a projected date of August 4, 2017 for fall and January 8, 2018 for spring. All other students will have their tuition and fees due on the 15th of the month following billing.

The Student Accounts Department is located in the Business Office, Filippi Hall. Telephone (925) 631-4209.

Email us at [email protected]

Office Hours:
Monday – Friday 8:30 a.m.-5 p.m.
The Office closes at 4 p.m. on Friday during the summer months and may vary occasionally for College events and holiday's.

Mail payments to:
Saint Mary's College of California
Business Office
1928 St. Mary's Rd, PMB 4600
Moraga, CA 94575

Checks should be made payable to Saint Mary's College.

Create an Authorized Payer Profile

Saint Mary’s College bills exclusively online through an eBilling process. The eBill goes to the student ONLY. The student is notified of the bill by way of an email to his/her SMC email account. Students are able to create profiles for authorized payers so that others may receive notice and view the bill or make payments online. Authorized payers are parents, spouses, employers, etc. who are given access by the student to view the student’s account.

We strongly encourage all undergraduate students to set up profiles for their parents. In order to create an authorized payer profile, the student must log into his/her GaelXpress account, click View My Bill/Make a Payment, then click on Authorize Payers. Once you provide the authorized payer with his/her username and password, the authorized payer may login to view bills and make payments- all online!

Students view bills and make payments by going to their GaelXpress account. Authorized payers view bills and make payments by going to QuikPAY.

Enroll in the Payment Plan

If you are a full-time undergraduate student and you plan to enroll in  the payment plan for fall and spring, you must do so by August 4, 2017. The installments run from June 2017-March 2018 for the 10-month plan or July 2017 - March 2018 for the 9-month plan. A payment plan enrollment fee will be charged. More information will be availabel soon with simple links to enroll into the payment plan.  Refunds resulting from financial aid proceeds will only be issued if the financial aid is in excess of all charges (including the payment plan budgeted amount).

If you are a graduate student, professional student, or nontraditional undergraduate student, you may enroll in our 3-month payment plan managed internally by the Business Office. The payment plan fee is $35 per term. Please contact the Business Office for the contract terms and conditions. Payment contracts for the summer semester are only 2-months.

***Refunds resulting from overpayments or financial aid will NOT be issued until the entire semester's payment plan is paid, in full***

Complete Financial Aid Requirements (if you have applied for aid)

  • Sign your Master Promissory Note online at if you are borrowing from the Federal Direct Student Loan program.
  • Sign your Master Promissory Note with the Financial Aid Office if you are borrowing from the Federal Perkins Loan Program.
  • Complete Loan Entrance Counseling if you are borrowing from a federal loan program. Federal Perkins Loan borrowers must go to to complete the entrance counseling. Your loan will not disburse until the promissory note and entrance counseling is completed.
  • Make sure you are registered for the appropriate unit load.
  • Turn in any outstanding financial aid documents to the Financial Aid Office.

Financial aid funds will be credited towards your SMC charges only after all requirements have been satisfied. Federal Work Study is NOT credited toward your SMC charges.

Complete the Authorization to Release Information Form

Your records at SMC are protected from unauthorized release under the Federal Family Education Rights and Privacy Act. SMC staff members are prohibited, by law, from giving out specific information regarding student accounts, financial aid, registration, grades, health/wellness and housing to anyone, including your parents, unless you submit the Authorization to Release Information Form to the Registrar’s Office. The Registrar's Office may be reached at [email protected] or (925) 631-4214.

Clear any Outstanding Holds

Go to your GaelXpress account and click on ‘My Holds and Approvals’ to review your holds. A hold will prevent registration, transcripts, participation in commencement ceremonies, diplomas, deposits for housing or travel, etc.  All students (undergraduate, graduate, doctoral, and professional) must be cleared of all holds prior to registering for future courses, receiving official transcripts, and/or participating in events such as commencement ceremonies.

Waive Health Insurance

Full-time undergraduate students are automatically enrolled and billed for the school-sponsored medical insurance through Anthem Blue Cross unless proof of comparable insurance is submitted by the deadline of August 15, 2017. Please go to  Answer a series of questions and provide proof that you have comparable coverage. The site is only available until August 15th.

If you have your own insurance and it is comparable coverage to the school sponsored Anthem Blue Cross insurance, please waive by the deadline of August 15, 2017. No refunds are given after the waiver period ends.

***Once enrolled for the academic year, your Anthem Blue Cross coverage CANNOT be cancelled***

The insurance plan for 2017-18 is $2,720 and is billed in two installments ($1,360 for the fall semester and $1,360 for the spring semester).  The Anthem Blue Cross insurance coverage runs from August 1, 2017-July 31, 2018. Students whose permanent address is abroad (outside of the U.S.) are automatically enrolled in the school-sponsored insurance with no ability to waive. Even graduate students with foreign addresses must be enrolled in the school insurance. All other graduate/professional students are NOT eligible for enrollment in the school-sponsored insurance. Students who plan to waive the school insurance must meet certain criteria prior to waiving out.