Graduate & Professional Student Development

Graduate and Professional Student Research and Development Fund Guidelines


Saint Mary’s College Graduate and Professional Student Development Fund supports and encourages independent academic research and professional development for graduate and professional students through the distribution of grants to individual students.



The Graduate Student Research and Development Fund is administered by the Faculty Development Fund Committee. Committee members include a faculty member from each school. The committee meets near the end of each month (September to May excluding December) to review applications. All applicants will be notified of the status of their grant application in writing at their local address (with copies to their faculty advisor and/or project/activity mentor) within one week of the meeting. Students receiving a grant will receive a check at the same address promptly to support the activity but not more than 30 days in advance of the award activity.

The Committee reports annually to the College community announcing the recipients and their projects/activities.



Activities eligible for support must be related to the student’s disciplinary or professional/career development. These may include, but are not limited to, attendance and /or participation at conferences, seminars, workshops, or academic fora, or publications. Not eligible are club activities, admission exams, tuition for additional courses, group projects (in a course), expenses incurred in fulfilling course requirements, and thesis research support.



1. All graduate and professional students are eligible to apply. If presenting work originated at SMC, students can apply for funding up to six months post-graduation.

2. Students should complete the on-line application by the 20th of the month prior to the project/activity for which funding is being requested. Late applications or applications for retroactive awards will not be considered.

3. Students may apply for one grant per academic year for a maximum amount of:

  • $750 for active participation (presentation of a paper or poster, or musical or artistic work).
  • $300 for passive participation (attendance only).

The committee reserves the right to determine the appropriate level of funding. Funds are limited and will be available until the fund is exhausted.

4. Students may apply to other sources for funding (organizational funds, School funds, etc.).

5. Students must identify and work with a faculty project/activity mentor who will guide their work. A letter of support for the project from the faculty mentor must be included with the application. This letter should include information regarding the mentor’s understanding of the project/activity, the mentor’s evaluation of the project/activity, and a willingness to serve as the mentor for the student.

6. Students awarded grants must submit a written report of the funded project/activity within thirty days of its completion to the Graduate Student Development Fund Committee. Please use the “Report of Project/Activity" link. For reimbursement of expenses, complete and sign an Expense Report, attach original receipts for all expenditures, and submit to Cassie Webster at Korth Academic Center Room #119. No further applications will be considered until this report with receipts is received. Any unused portion of the grant must be returned.

Any resulting publication or award should include acknowledgement of the grant.


Graduate and Professional Student Development Fund Application and Activity Report Forms