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Student Accounts Checklist

Student Checklist 2022

Bill Basics

All registered undergraduate students will be able to view their online bill in July with a payment due in mid August for fall and another online bill in December with payment due in mid January for spring. Undergraduate students will have tuition, fees, room, and board due on August 15, 2022 for fall and January 15, 2023 for spring. These dates are subject to change.

All other students (graduate, doctoral, professional, and credential) will have their tuition and fees due on the 15th of the month following billing.

The Student Accounts Department is located in the Business Office, Filippi Hall. Telephone (925) 631-4209.

Email us at business@stmarys-ca.edu

Office Hours:
Monday – Friday 8:30 a.m.-5 p.m.
The Office closes at 4 p.m. on Friday during the summer months and may vary for College events, holiday's, and the recent health pandemic.

Please check out our Payment Options Page here for options on how to make a payment!

We reccomend doing the following to ensure your Student Account is up to date!

Create an Authorized User Profile

Saint Mary’s College bills exclusively online through an eBilling process. The eBill goes to the student ONLY. The student is notified of the bill by way of an email to his/her SMC email account. Students are able to create profiles for authorized users so that others may receive notice and view the bill or make payments online. Authorized users are parents, spouses, employers, etc. who are given access by the student to view the student’s account.

Need to get setup as an Authorized User? Please use this tutorial (You will need to be added by your student)!

Enroll in the Payment Plan

We have a whole page dedicated to Pament Plan information! Please go to this page for more informaiton on Payment Plans and how to get signed up: https://www.stmarys-ca.edu/tuition-fees/payment-plans

We have many options for Payment Plans at Saint Mary's! Payment plans are voluntary, and can be set up through the Student Account Center.

Undergraduates

There is a 5 month payment plan available for the Spring 2022 Semester with installments running from November 15-March 15 or a 4 month payment plan from December 15-March 15 for a set up fee of $75 per semester. This is a voluntary plan. For more information about payment plans, please go to our Payment Plans page: https://www.stmarys-ca.edu/tuition-fees/payment-plans

Graduate Students, Doctoral Students, Crendential Students, or Professional Undergrad (LEAP or BALOS)

If you are a graduate student, doctoral student, credential student, or a professional undergraduate student (such as Leap or Balos), you may enroll in our 3-month payment plan. The payment plan fee is $50 per term. Log in to your GaelXPress and go to the Student Account Center to enroll.

Refunds resulting from overpayments or financial aid will NOT be issued until the entire semester's payment plan is paid, in full

Complete Financial Aid Requirements (if you have applied for aid)

Sign your Master Promissory Note online at studentloans.gov if you are borrowing from the Federal Direct Student Loan program.
Complete Loan Entrance Counseling if you are borrowing from a federal loan program. The Financial Aid Office is available for questions at finaid@stmarys-ca.edu
Make sure you are registered for the appropriate unit load.
Turn in any outstanding financial aid documents to the Financial Aid Office.

Financial aid funds will be credited towards your SMC charges only after all requirements have been satisfied. Federal Work Study is NOT credited toward your SMC charges.

Complete the Authorization to Release Information Form

Your records at SMC are protected from unauthorized release under the Federal Family Education Rights and Privacy Act. SMC staff members are prohibited, by law, from giving out specific information regarding student accounts, financial aid, registration, grades, health/wellness and housing to anyone, including your parents, unless you submit the Authorization to Release Information Form to the Office of the Registrar. The Office of the Registrar may be reached at regoff@stmarys-ca.edu or (925) 631-4214.

Clear any Outstanding Holds

Go to your GaelXpress account and click on ‘My Holds and Approvals’ to review your holds. A hold will prevent registration into classes, deposits for housing or travel, and other services. All students (undergraduate, graduate, doctoral, credential, and professional) must be cleared of all holds prior to registering for future courses.

Waive the Health Insurance

Full-time undergraduate students are automatically enrolled and billed for the school-sponsored medical insurance through Anthem Blue Cross unless proof of comparable insurance is submitted by the deadline of August 1, 2021.

Every year, if you have comparable coverage, you must file a waiver with Saint Mary's College. We have partnered with JCB Insurance Solutions (coverage is still provided by Anthem Blue Cross), Please waive by going to www.jcbins.com. Enter Saint Mary's College of California as your school and choose plan year 2021-2022. The first time you log in you will have to create an account with your email, your 7-digit SMC id number, and your date of birth. Once you have completed the waiver and receive confirmation, Saint Mary's will credit your account for the premium. This will occur in 5 business days. The waiver must be completed on or before AUGUST 1, 2021. If you waive prior to receiving your opening eBill in early July, you will not see the charge on your bill at all! If you waive after you receive your opening eBill, the charge will be reversed up until August 1, 2021. No waivers will be accepted after August 1st. Students must meet certain criteria in order to waive the SMC insurance.

For questions regarding your waiver, please call (925) 377-6225 or email StudentServices@jcbins.com

PLEASE NOTE: The waiver opportunity will shut down on August 1, 2021. If you have NOT completed the waiver by August 1st, you will be insured for the FULL academic year with no other chance to waive. Once a student is enrolled, there are NO premium refunds. The cost of the annual medical insurance policy for 2021-2022 is $3,668 ($1,834 each term). The entire amount of $3,668 will be billed to your student account. A charge of $1,834 will be on your fall bill and a charge of $1,834 will be on your spring bill. No refunds will be made after the closure of the waiver process. If you withdraw OR file a leave of absence after the add/drop deadline or if you cease attending classes without having waived the insurance by the deadline, the insurance coverage will continue to the end of the semester regardless of whether you are enrolled in classes. You will be liable for the medical insurance fee.

ATTENTION: International students and U.S. citizens whose primary residence is abroad will NOT be able to waive the school insurance. Mandatory enrollment is required if your permanent address is abroad. Graduate and professional students are NOT eligible for the insurance plan unless they are international students. All international students (graduate and/or undergraduate) and U.S. citizens whose primary residence is abroad are REQUIRED to enroll in the College sponsored plan and should visit the Center for International Programs for additional information at (925) 631-4245.