Student Accounts Checklist

Student Checklist  2020

GRADUATING SENIORS WITH PERKINS LOANS: Federal regulations require you to attend one Federal Perkins exit counseling session. Below are the dates and times for spring 2020. 

April 22, 2020      1pm        Dante Hall, room 204

May 5,  2020        3pm        Lafayette Room , Soda Center

May 7, 2020        3pm         Dante Hall, room  204

 

 

Bill Basics

All registered undergraduate students will be able to view their online bill in July with a payment due in early August for fall and another online bill in December with payment due in early January for spring. Undergraduate students will have tuition, fees, room, and board due on a projected date of August 7, 2019 for fall and January 7, 2020 for spring.

All other students will have their tuition and fees due on the 15th of the month following billing.

The Student Accounts Department is located in the Business Office, Filippi Hall. Telephone (925) 631-4209.

Email us at business@stmarys-ca.edu

Office Hours:
Monday – Friday 8:30 a.m.-5 p.m.
The Office closes at 4 p.m. on Friday during the summer months and may vary occasionally for College events and holiday's.

Mail payments to:
Saint Mary's College of California
Business Office
1928 St. Mary's Rd, PMB 4600
Moraga, CA 94575

Checks should be made payable to Saint Mary's College.

Create an Authorized User Profile

Saint Mary’s College bills exclusively online through an eBilling process. The eBill goes to the student ONLY. The student is notified of the bill by way of an email to his/her SMC email account. Students are able to create profiles for authorized users so that others may receive notice and view the bill or make payments online. Authorized users are parents, spouses, employers, etc. who are given access by the student to view the student’s account.

We strongly encourage all students to set up profiles for their parents. In order to create an authorized user profile, the student must log into his/her GaelXpress account, click on Student Account Center, then click on Authorized Users. Once you provide the authorized user's email, they will receive instructions to log in with a temporary password and will be able to view bills and make payments- all online!

Students view bills and make payments by going to their GaelXpress account. Authorized Users view bills and make payments by going to the Saint Mary's College - CA Student Account Suite hosted by TouchNet.

Enroll in the Payment Plan

If you are a full-time undergraduate student and you plan to enroll in  the payment plan for fall, you must do so by August 1, 2019. There is a 5 month payment plan available with installments running from June 15-October 15 or a 4 month payment plan from July 15-October 15 for a set up fee of $50 per semester. This is a voluntary plan. Enrollment for the spring semester payment plan will begin in November with installments running from November 15 through March 15. All of this can be done from the Student Account Center by students and/or a designated link for Authorized Users.  Refunds resulting from financial aid proceeds will only be issued if the financial aid is in excess of all charges (including the payment plan budgeted amount).

If you are a graduate student, credential student, or professional undergraduate student in the LEAP or BALOS program, you may enroll in our 3-month payment plan. The payment plan fee is $35 per term. Log in to your GaelXPress and go to the Student Account Center to enroll.  

***Refunds resulting from overpayments or financial aid will NOT be issued until the entire semester's payment plan is paid, in full***

Complete Financial Aid Requirements (if you have applied for aid)

  • Sign your Master Promissory Note online at studentloans.gov if you are borrowing from the Federal Direct Student Loan program.
  • Sign your Master Promissory Note with the Financial Aid Office if you are borrowing from the Federal Perkins Loan Program.
  • Complete Loan Entrance Counseling if you are borrowing from a federal loan program. The Financial Aid Office is available for questions at finaid@stmarys-ca.edu 
  • Make sure you are registered for the appropriate unit load.
  • Turn in any outstanding financial aid documents to the Financial Aid Office.

Financial aid funds will be credited towards your SMC charges only after all requirements have been satisfied. Federal Work Study is NOT credited toward your SMC charges.

Complete the Authorization to Release Information Form

Your records at SMC are protected from unauthorized release under the Federal Family Education Rights and Privacy Act. SMC staff members are prohibited, by law, from giving out specific information regarding student accounts, financial aid, registration, grades, health/wellness and housing to anyone, including your parents, unless you submit the Authorization to Release Information Form to the Registrar’s Office. The Registrar's Office may be reached at regoff@stmarys-ca.edu or (925) 631-4214.

Clear any Outstanding Holds

Go to your GaelXpress account and click on ‘My Holds and Approvals’ to review your holds. A hold will prevent registration, deposits for housing or travel, and other services.  All students (undergraduate, graduate, doctoral, credential, and professional) must be cleared of all holds prior to registering for future courses. 

Waive Health Insurance

Full-time undergraduate students are automatically enrolled and billed for the school-sponsored medical insurance through Anthem Blue Cross unless proof of comparable insurance is submitted by the deadline of August 15, 2019. Please go to http://www.stmarys-ca.edu/health-wellness-center/insurance-waivers  Answer a series of questions and provide proof that you have comparable coverage. The site is only available until August 15th.

If you have your own insurance and it is comparable coverage to the school sponsored Anthem Blue Cross insurance, please waive by the deadline of August 15, 2019. No refunds are given after the waiver period ends. If you withdraw or file a leave of absence after the add/drop period, and you have not waived, you will be billed for the insurance for the semester.

***Once enrolled for the academic year, your Anthem Blue Cross coverage CANNOT be cancelled***

The insurance plan for 2019-2020 is $3,204 and is billed in two installments ($1,602 for the fall semester and $1,602 for the spring semester).  The Anthem Blue Cross insurance coverage runs from August 1, 2019-July 31, 2020. Students whose permanent address is abroad (outside of the U.S.) are automatically enrolled in the school-sponsored insurance with no ability to waive. Even graduate students with foreign addresses must be enrolled in the school insurance. All other graduate/professional students are NOT eligible for enrollment in the school-sponsored insurance. Students who plan to waive the school insurance must meet certain criteria prior to waiving out.