Employee Policy Handbook

For the first time the Office of Human Resources offers a keyword searchable employee policy handbook online in order to facilitate your user experience and to support our campus' sustainability goals. You can view different sections by choosing a section in the blue navigation area on the left sidebar or scroll down to the table of contents below. You also now have the option to print a specific section of the handbook or download the complete handbook which includes a new index to help make searching a specific topic easier.

Do you have a suggestion for a policy? If so, please use our online form found in the section called Request a Change (right after Appendix B). Our employee policy handbook committee will be reviewing recommendations and suggestion submitted on this form twice a year in the Summer and Winter to determine the need for updates.

Once you have reviewed the handbook please be sure to complete the online Acknowledgement Form located in Appendix A. If you still have questions, please contact Human Resources at 925-631-4212.

As a employee at Saint Mary’s College of California (also referred to in this Employee Policy Handbook as “Saint Mary’s College,” “Saint Mary’s” or “College”), you are engaged in advancing the College’s Mission and are an important part of the College community. We hope you will find your work at Saint Mary’s College to be rewarding, challenging and productive.

Skip to the table of contents or download the entire handbook as a PDF.

To Whom the Employee Policy Handbook Applies

This Employee Policy Handbook as amended from time to time is intended to inform individuals employed in or assigned to staff positions at the College of their benefits and obligations as an employee of the College. Staff positions cover all positions at the College other than faculty appointments to teach. Individuals employed at or assigned to the College who hold faculty appointments (whether tenure-track or non-tenure–track) to teach are covered by the Faculty Handbook.

Staff Employees Who Concurrently Hold Faculty Status

Individuals assigned to work at or who are employed by the College in a staff position (i.e., in any non-teaching role) and who concurrently hold faculty appointments to teach must also refer to the Faculty Handbook, as they may be covered by applicable provisions of both this Handbook and the Faculty Handbook, depending on the context and their role (staff or teaching) in which a work-related situation arises. When an individual has both staff and teaching responsibilities and, as a result holds concurrent staff and faculty status, the Assistant Vice President of Human Resources or designee, in consultation with the Provost, makes the final decision as to which handbook controls the particular issue(s) and/or conduct.

Acknowledgment of Receipt of Saint Mary’s College Employee Policy Handbook

Please read the Handbook carefully and return the acknowledgement form (Appendix A), signed and dated, to Human Resources. This Handbook may be amended from time to time. You will find the most recent version of the Handbook by following the links below. Review each section to determine if there have been updates to it, or visit our What's New! page to see if anything was changed. If you have questions about any of the information contained in this Handbook, including if a section you are relying on is the most current one, please contact Human Resources (x4212), as you are presumed to have notice of and to understand its contents.

Preface

• Guidelines for Requesting a Change
• History of Saint Mary’s College
• Saint Mary’s College Mission Statement

SECTION 1. Key Employment Policies & Conditions of Employment

• 1.1  Saint Mary’s Right to Amend Its Policies and Revise Its Procedures and Practices
• 1.2  At Will Employment
• 1.3  Coverage, Terms and Conditions of Employment
• 1.4  Equal Employment Opportunity
• 1.5  Institutional Policies