First 90 Days at SMC
Welcome to Saint Mary's College of California! We are glad that you have chosen to join our campus community.
For New Hires
Completion of your new hire forms is needed to establish your SMC ID, email, and access to other systems such as Moodle. If you are a new faculty or staff member, please stop by our Human Resources office prior to your official start date (if possible) to turn in your completed forms and establish your right to work in the US, in compliance with the rules and regulations of the Immigration Reform & Control Act of 1986 (please see the I-9 Form).
Within three business days of their start, all new Saint Mary's employees must complete the Department of Homeland Security I-9 Form and provide documentation proving their identity and eligibility to work in the United States. If proof of eligibility is not provided by this time, the College will terminate employment.
Temporary, part-time or full-time staff and faculty employees please complete and return via email, email@example.com, or in person the following documentation. Links to these documents can be found at the bottom of this page.
- I-9 (Section 1 only, signed and dated)
- W-4 Form
- DE-4 (CA State Withholding Form)
- Direct Deposit Form
- Personal Data Form
- Resume or CV
- Motor Vehicle Registration Form (only if your job requires you to access an SMC vehicle)
For New Faculty
Completing all your paperwork well before the term begins will allow the College to prepare your supporting services in advance of your first class meeting (ID, email, class rosters, library access, and Moodle) and is strongly recommended. Also if a faculty member has worked for the College previously, they need only provide I-9 information if it has been more than three years since they last completed their I-9 form for the College or if their current I-9 form is no longer valid.
Prior to Official Start Date
Drop by our Human Resources Suite in Filippi Admin Hall to turn in New Hire Docs (found below) and show your original identification to complete the I9 Form. Please also show us your proof of vaccination.
New Hire Documents
Temporary, part-time or full-time staff and faculty employees please complete and return via email, firstname.lastname@example.org, or in person (location below) the following documents listed below.
Note: The Motor Vehicle Authorization Form document applies to new hires in Public Safety, Facilities or Athletics, and anyone else who will be driving as part of their role here at SMC. If your job requires you to drive as part of responsibilities, you should complete the MVR.
Recruitment & Onboarding Team
Our HR Office Suite is located in the basement "Garden Level" of the Filippi Admin Building.
9am to 4pm Monday - Thursday
9am to 3pm on Friday
Recruitment and Onboarding Team
New Employee Resources
You are officially a Gael! What comes next? View the New Employee Checklist and FAQs to have a successful start at SMC.