Requesting Temporary Office Help

SMC Human Resources

Temporary status employees and persons from temporary agencies are requested by departments through Human Resources for short-term assignments until a new person begins employment, for medical leave relief and occasionally for special projects. In the case of a highly specialized need,  Human Resources may, with your approval, contact a temporary agency to fill the request.

To request an on-call or temporary service employee:

  1. Please reach out to Erika Roesch, Recruitment Manager (ehr2@stmarys-ca.edu or x8295) to start the process. You will be directed to complete the Recruitment Help Request Form. Please be as descriptive as possible when listing desired skills, while careful not to overstate the actual skills needed, as this may affect the hourly rate charged to your department. Include information on the length of time services are needed, number of hours per week, start times and end times, available budget, proposed salary, and GL code. Once the requisition is approved it will be posted for a minimum of 5 work days.
  2. You will have full access to the temporary candidates to review, interview, and select.
  3. Prior to making an offer to the candidate, contact Erika Roesch, Recruitment Manager (ehr2@stmarys-ca.edu or x8295).
  4. Once you have confirmation on the hourly rate, you can make a offer to the selected candidate. You will need to move the candidate to "hired" status in the online recruitment system, so that we can process the background check and begin the process to notify payroll.
  5. To close out the position, please notify any candidates that were interviewed and not selected and HR will notify those that were not interviewed. 

Extending a Temporary beyond the initial need:

Prior to the end of an assignment, please contact Erika Roesch at ehr2@stmarys-ca.edu to request an extension of assignment for a temporary employee. You will be directed to complete a Request for Temporary Extension form (see attachment).   

Requesting a temporary from an Agency:

  1. Requesting Supervisor completes the Recruitment Help Request Form  in its entirety and returns it to Human Resources for processing. Please be as descriptive as possible when listing required skills as it will aid Human Resources to get the best possible match. Please do not overstate job description, as this will affect the hourly rate charged to your department. If you have worked with a particular temporary employee and would like to reengage them, Human Resources will attempt to do that for you. Please try to give as much notice as possible so that Human Resources can work on getting your temporary employee by desired start date. Please note, Human Resources cannot guarantee last minute requests.
  2. Requesting Supervisor must contact the Director of Finance/Controller in the Business Office to determine budget savings calculation & approval of funds for temporary help.
  3. Human Resources fills the position through direct recruitment or from an approved temporary service agency. Human Resources notifies the requesting department by phone that the position has been filled and gives the name of the person. A copy of the completed request form is sent back to the department and a copy is sent to the Business Office.
  4. Human Resources receives the agency invoice and forwards it to the department that requested the temporary employee. The department notes their account number on the bill and promptly returns it to the Business Office for payment.
Files
AttachmentSize
Microsoft Office document icon Form for requesting an extension41.5 KB