Data Governance

This leadership team is responsible for the oversight of data integrity in the offices under their supervision in a way that adheres to the established data definitions and processes. It also has a coordinating function to ensure the institution is making data-informed decisions by evaluating and addressing interdependent implications across various functions on campus. It is expected that this team set the priorities and agendas within their supervision on data-related initiatives, including development and administration of ad-hoc data collection and analysis such as post-graduation outcome and alumni data. 

Data stewards team responds to ongoing and newly raised issues about data sources, entries, definitions, computations, and uses. This team also keeps records of data access privilege and coordinates requests of new accesses with appropriate offices. The following departments have a steward:

• Human Resource
• Payroll
• Accounts Receivable
• Accounts Payable
• Finance
• Registrar's Office
• Financial Aid
• Admissions
• Housing
• The Advising Office
• Academic Success 
• Academic Affairs
• Advancement
• Institutional Research
• Institutional & Educational Effectiveness

Create a comprehensive information deck for each PowerBI report owned by various offices across campus for accurate interpretation of reports. The PowerBI Report Writer team is responsible for understanding the data definition and addressing any irregularities or issues they may discover during their report writing activities. Every report built on PowerBI must have a report card that explains its purpose, function, risk assessment, among others. Trained writers serve as consultants of PowerBI reports within their respective office to ensure that the use and understanding of the reports are correct when the reports or information extracted from the reports are shared with other offices or individuals. This team is organized by the AIS upon their approval of participation.

Create a comprehensive encyclopedia for all fields of data used at the institution to ensure validity and reliability of data. The Data Dictionary team approaches the development of this resource collaboratively by ensuring that stakeholders of each data field have a chance to review the definitions and processes from data entry to validation. At the conclusion of this work, we will have documented definitions, processes, and responsible units/offices or personnel for the preservation of data integrity. 

Data Dictionary Template

This team establishes data access privilege rules for various roles across campus to ensure data security and privacy. This entails determining what roles have access to specific Colleague windows, PowerBI data, and Self-Service student information. Once the rules are established, AIS will oversee the implementation and compliance.