FAQs
Saint Mary’s College bills exclusively online. No paper bills will be mailed. You will receive an email on your SMC email account every time a bill is available for viewing. Please view the bill by logging into GaelXpress and clicking on the “Student Account Center”. The Student Account Center acts as a one-stop-shop for all of your billing and payment needs. Once you are on GaelXpress and click on “Student Account Center,” please then click on the View button (under “Your latest eBill Statement”). Please note: Your online statement is not a real-time accounting of your bill. Any corrections, adjustments, and/or payments made after the Statement Date will not change the bill. To see any changes and to view real-time account activity, click on “View Activity”.
Students must set up Authorized User profiles for parents, grandparents, spouses, or anyone else they wish to have access to view their bills and make payments online. We have a detailed tutorial HERE for how to get set up as an Authorized User.
Please set up Authorized Users by going to GaelXpress, clicking on “Student Account Center”, on the right of the screen (under My Profile Setup) click “Authorized Users.” Authorized users will receive two emails. One of the emails will have a computer-generated password to be used at initial log in. The system will prompt you to change the password.
Every time an eBill is ready for viewing, an email will be sent to the Authorized Users email address. Your Authorized User will be able to view the bill, make payments, check account activity, and set up a payment plan at https://secure.touchnet.net:443/C21320_tsa/web
Your balance, after any pending or estimated financial aid (scholarships, loans, etc.) is DUE BY SATURDAY, JANUARY 15, 2022
Students may make eCheck payments online using GaelXpress and clicking on Student Account Center. Parents and Authorized Users may make eCheck payments online at https://secure.touchnet.net:443/C21320_tsa/web . Please also check out our Payment Options page.
Check payments may be mailed to:
Saint Mary’s College Business Office
1928 St. Mary’s Road PMB 4600
Moraga, CA 94575Please be sure to include the student’s I.D. number on the check.
*** Saint Mary’s College does not accept credit card payments for tuition and fees, including room and board ***Cash and checks are accepted at the Student Accounts window in the Business Office on the first floor of Filippi Hall, however, Covid-19 safety protocols are in place. Note: The entire campus is closed from December 23-January 1.
You may have enrolled in the 5-Month Payment Plan and may have already started making monthly payments. If you haven’t joined but would like to, the 4-Month Payment Plan is available by clicking on “Enroll in Payment Plan”. The 4-month payment plan will have installments running from December 15-March 15. There is a $75 set-up enrollment fee each semester. This plan is voluntary. Only one plan is permitted each semester.
If the balance, after any pending financial aid, is not paid by January 15th, you will be charged a $150 late payment fee and will be subject to having your Spring classes dropped. Spring term classes start on February 7th.
Please review your current financial aid award letter on GaelXpress. Should you have questions regarding your award, please call the Financial Aid Office for assistance at (925) 631-4370 or go to http://www.stmarys-ca.edu/admissions-aid/financial-aid/undergraduate/thi... for a list of their frequently asked questions. If you have an outside scholarship on your award letter you will NOT see it on your bill. Please subtract the amount of the scholarship from the owing balance and send payment along with verification of your scholarship
***Federal work study will NOT be reflected as pending aid***
Please Note: Pending Federal Direct Loans and Federal Direct PLUS Loans are reflected as gross amounts. Please add the appropriate loan fee to the balance due. Origination fees for Direct loans disbursed after 10/1/2020 are 1.057% and 4.228% for Direct Parent PLUS Loans. Please consult with the Financial Aid Office.
All continuing students were required to register for the Spring term on or prior to December 7, 2021. Those students who did not register for at least one full course credit by December 7TH are billed full tuition and charged $175 late registration fee.
Please upload your photo to www.stmarys-ca.edu/tuition-fees/student-identification-card. Your photo should be a head shot only. Please no hats, hoods, masks, sunglasses or anything that will interfere with your picture. Photos must be sent no later than February 1, 2022 in order to receive your ID card on schedule.
Medical insurance is required for all full time undergraduate students and international students. If you are a new student at Saint Mary’s College with enrollment beginning in the Spring 2022 semester, you may waive the school insurance with Anthem Blue Cross by going to www.jcbins.com if you have comparable coverage of your own. You will be asked to create an account with your email address, SMC 7-digit ID number, and date of birth. Please make sure you have your medical identification card handy. You must submit your waiver by February 15, 2022. For assistance with the waiver, please contact (925) 377-6225 or email StudentServices@jcbins.com
*** Continuing students can NO LONGER WAIVE for this academic year***
Attention: International students and U.S. citizens whose primary residence is abroad will NOT be able to waive the school insurance. Mandatory enrollment is required if your permanent address is abroad.
Each full-time undergraduate student is entitled to take 4.25 courses per semester for paying full-time tuition. The 4.25-1.25-4.25 course load (Fall-Jan-Spring) is the typical undergraduate schedule. Overload courses may be billed as an additional course fee at $6,422/course if over 4.25 in any long semester and 1.25 for Jan Term. All .50 course credits are billable and quarter credits are billable over the initial course band of 4.25-1.25-4.25. Please Note: Billable courses include courses taken and withdrawn from AFTER the add/drop period,
You will NOT receive a revised statement until after the January 15th due date. In order to ensure that we do not penalize you for additional amounts incurred after the initial statement, we will freeze your account until that time. You may view real-time account activity by accessing your GaelXpress account and clicking on “Student Account Center” then “View Activity.” Please remember that pending or estimated aid will *not* disburse until the semester begins and until all Financial Aid requirements are completed.
SMC will refund you 85% of tuition for withdrawals at the end of the first week of the term, 80% at the end of the second week, and 75% at the end of the third and fourth week. After the fourth week of the term, there will be NO refunds. Any refund from housing or meal plans will be made according to the Residence Hall and Dining Services License. Tuition insurance is available from GradGuard for medical withdrawals. Purchasing tuition insurance is optional (you must purchase insurance prior to the first day of the spring semester). Please visit GradGuard.com/tuition/stmarys-ca or call (877) 794-6603 and enroll before the term begins. The first day of the spring term is February 7, 2022.
Billing: Business Office (925) 631-4209
Housing: Campus Housing (925) 631-4241
Financial Aid: Financial Aid Office (925) 631-4370
Health Insurance Help Line: JCB Insurance Solutions (925) 377-6225
Saint Mary’s College bills exclusively online. You will receive an email on your SMC email account every time a bill is available for viewing. Please view the bill by logging into GaelXpress and clicking on the “Student Account Center”. The Student Account Center acts as a one-stop-shop for all of your billing and payment needs. Once you are on GaelXpress and click on “Student Account Center,” please then click on the View Statements (“Your latest eBill Statement”). Please note: Your online statement is not a real-time accounting of your bill. Any corrections, adjustments, and/or payments made after the Statement Date will not change the bill. To see any changes and to view real-time account activity, click on “View Activity”.
Students must set up Authorized User profiles for parents, grandparents, spouses, or anyone else they wish to have access to view their bills and make payments online. Please set up Authorized Users by going to GaelXpress, clicking on “Student Account Center”, on the right of the screen (under My Profile Setup) click “Authorized Users.” Authorized users will receive two emails. One of the emails will have a computer-generated password to be used at initial log in. The system will prompt you to change the password.
Every time an eBill is ready for viewing, an email will be sent to the authorized users email address. Your Authorized User will be able to view the bill, make payments, check account activity, and set up a payment plan at https://secure.touchnet.net:443/C21320_tsa/web
Your balance, after any pending/estimated financial aid (scholarships, loans, etc.) is DUE BY AUGUST 15, 2021.
Students may make eCheck payments online using GaelXpress and clicking on Student Account Center. Parents and Authorized Payers may make eCheck payments online at https://secure.touchnet.net:443/C21320_tsa/web
Check payments may be mailed to:
Saint Mary’s College Business Office
1928 St. Mary’s Road PMB 4600
Moraga, CA 94575
Please be sure to include the student’s I.D. number on the check.
*** Saint Mary’s College does not accept credit card payments for tuition and fees, including room and board ***
Cash and checks are accepted at the Student Accounts window in the Business Office on the first floor of Filippi Hall.
You may have enrolled in the 5-Month Payment Plan and may have already started making monthly payments. If you haven’t joined but would like to, the 4-Month Payment Plan is available by clicking on “Enroll in Payment Plan”. The deadline to enroll is July 31, 2021. The 4-month payment plan will have installments running from July 15-October 15. This plan is voluntary. Only one plan is permitted each semester.
If the balance, after any pending financial aid, is not paid by Sunday, August 15th, you will be charged a $150 late payment fee and will be subject to having your Fall classes dropped. Fall term classes start on August 30, 2021.
***Traditional Undergraduate students MUST register for a minimum 3.50 credits each semester for full aid***
Please review your current financial aid award letter on GaelXpress. Should you have questions regarding your award, please call the Financial Aid Office for assistance at (925) 631-4370 or go to https://www.stmarys-ca.edu/financial-aid/undergraduate/faqs If you have an outside scholarship on your award letter you will NOT see it on your bill. Please subtract the amount of the scholarship from the owing balance and send payment along with verification of your scholarship. Federal work study will NOT be reflected as pending aid.
Please Note: Pending Federal Direct Loans and Federal Direct PLUS Loans are reflected as gross amounts. Please add the appropriate loan fee to the balance due. Origination fees for loans disbursed after 10/1/2020 are 1.057% and 4.228% for Direct Parent PLUS Loans. The origination fees on or after 10/1/2021 have not been announced yet. Please consult with the Financial Aid Office for updated information.
All continuing students were required to register for the fall term on or prior to June 30, 2021. Students who did not register by that date will be charged a $175 late registration fee.
No, all new undergraduate students are charged a one time, non-refundable $300 New Student Fee, which is applied directly to their student account. The fee covers all costs associated with orientation including materials, staffing, and all new student resources. Refunds are not granted for students who choose not to attend the orientation sessions as the orientation is a fundamental aspect of Saint Mary's College. All deposits and fees at Saint Mary’s College are non-refundable.
Please upload your photo to www.stmarys-ca.edu/tuition-fees/student-identification-card. Your photo should be a head shot only. Please no hats, hoods, masks, sunglasses or anything that will interfere with your picture. Photos should have been sent by July 1, 2021 in order to receive your ID card on schedule.
To ensure that all students have health insurance coverage, including basic sickness and accident insurance, the College has a mandatory health insurance requirement. All full-time undergraduate students are required to have health insurance coverage. This means students are automatically enrolled and billed for the College’s provided plan through Anthem Blue Cross. If you have comparable coverage of your own, you must actively file a waiver every year by going to www.jcbins.com. Create an account with your email account, SMC 7-digit id number, and date of birth.
Once you have completed the waiver, Saint Mary's College will credit your account for the premium. If you believe you have submitted a waiver and are still being charged, please call (925) 377-6225 or email StudentServices@jcbins.com. The waiver must be completed on or before AUGUST 1, 2021.
***PLEASE NOTE: The waiver opportunity will shut down on August 1, 2021. If you have NOT completed the waiver by August 1st, you will be insured for the full academic year with no other chance to waive. The cost of the annual medical insurance policy is $3,668 ($1,834 each term). The entire amount of $3,668 will be billed to your student account. A charge of $1,834 will be on your fall bill and a charge of $1,834 will be on your spring bill. Attention: International students and U.S. citizens whose primary residence is abroad will NOT be able to waive the school insurance. Mandatory enrollment is required if your permanent address is abroad.
Each full-time undergraduate student is entitled to take 4.25 courses per semester for paying full-time tuition. The 4.25-1.25-4.25 course load (Fall-Jan-Spring) is the typical and recommended undergraduate schedule. Overload courses may be billed as an additional course fee at $6,422/course if over 4.25 in each long semester or over 1.25 for Jan Term. All .50 course credits ARE billable and quarter credit courses are billable over the initial course band of 4.25-1.25-4.25. Please Note: Billable courses include courses taken *and* withdrawn from AFTER the add/drop period,
Please Note: Bills will be adjusted as needed for Expanded Studies students after the add/drop period for the term in which they exceed the cap.
Students who are residing in campus housing have their meal plans bundled in with their room charge UNLESS living in a Towhouse stye room. Students residing in townhouses and commuter students have the option of purchasing a meal plan for $2,400 per semester. Please contact the Campus Housing Office to request a meal plan or for questions regarding meal options.
You will NOT receive a revised statement until after the August 15th due date. In order to ensure that we do not penalize you for additional amounts incurred after the initial statement, we will freeze your account until that time. You may view real-time account activity by accessing your GaelXpress account and clicking on “Student Account Center” then “View Activity.” Please remember that any pending or estimated aid will NOT disburse until the semester begins.
SMC will refund you 85% of tuition for withdrawals at the end of the first week of the term, 80% at the end of the second week, and 75% at the end of the third and fourth week. After the fourth week of the term, there will be NO refunds. Any refund from housing or meal plans will be made according to the Residence Hall and Dining Services License. Tuition insurance is available from GradGuard for medical withdrawals. Purchasing tuition insurance is optional (the deadline to purchase tuition insurance is one day prior to the beginning of the term). Please visit GradGuard.com/Tuition/stmarys-ca or call (877) 794-6603.
Saint Mary’s College has made every effort to insure that the continuity of instruction is being maintained. All students have the ability to fulfill their academic course work through remote instruction and students will receive the same transcript credit as though they had continued on campus. As a result, no adjustment to tuition is indicated.
It is important to note that the refund period ends on Friday, September 18 (census date) for any student wishing to withdraw from the fall 2020 semester. A tuition refund will be calculated up to the fourth week of the semester. Please be aware that your financial aid package will be affected and any student receiving grants and/or loans should contact the Financial Aid Office immediately if they plan to withdraw or file a leave of absence. No tuition refund is available after the fourth week of the term.
Saint Mary’s College has made every effort to ensure that the continuity of instruction is being maintained. All students have the ability to fulfill their academic course work through remote instruction and students will receive the same transcript credit as though the term had continued on campus. As a result, no adjustment to tuition is indicated.
It is important to note that the refund period for the Autumn Quarter is up to the third week and the refund period for Fall Semester programs and Trimester programs are up to the fourth week. Any student withdrawing after the third or fourth week of the term (depending on your Grad/Professional program) will not receive a tuition refund. Students should consult with the Financial Aid Office before making a decision to withdraw from any active course.
All payments on monthly payment plans are due on the 15th of the month. We have suspended late fees for August for traditional undergraduate students because of the recent changes to housing occupancy. Your responsibility for paying tuition is unaffected. Typically tuition is due by the beginning of each term. Payment plans facilitate your ability to defer those payments over several months. As no change to tuition has occurred, these payments remain due and payable. If a student has extenuating financial situations
that need to be addressed, the Financial Aid Office is accepting appeals at finaid@stmarys-ca.edu and the College’s Collection Specialist is available, as always, to discuss special
arrangements for payment. (Vanessa Vandiver, 925-631-4209 or vsv1@stmarys-ca.edu)The Campus Housing Office will be reducing the number of students living on campus so that every resident has their own bedroom. Students who have applied for housing and have a room assignment will NOT need to re-apply. The Campus Housing Office will email these students with additional information and instructions to confirm their continued interest in university housing for fall 2020. If you reside in university housing, there will be no credit.
For students who opt not to pursue university housing, or who do not confirm their continued interest in fall 2020 housing by August 7, 2020, will have their existing housing
contract canceled without penalty and their housing prepayment deposit will be credited to their student account. If the housing adjustment creates a credit balance and you would like a refund, please visit (https://www.stmarys-ca.edu/tuition-fees/refunds) or review the next section.If you are receiving federal financial aid that has posted and results in a credit on your account, a refund will automatically be issued to the student or parent borrower if the refund is a result of a Parent Plus Loan.
Refunds will be available starting on the first day of the fall semester. Direct Deposit (aka
eReimbursement) will be processed daily during the first two weeks of the semester. Paper
checks will be processed twice a week and mailed to the address on file. After the first two
weeks of the term, direct deposit refunds will be processed twice a week and paper checks
once a week. We encourage all students to set up eReimbursement as this is the fastest and
safest way to receive your refund.To expedite your refund, please fill out the eReimbursement form on
GaelXpress (under "Student Account Center" click on "My Bank Acct-
eReimbursement"), which will allow you to receive your refund electronically.
A student may request a refund for any credit by completing the refund request form on
the Tuition and Fees webpage.***ANY REFUND RESULTING FROM FINANCIAL AID ISSUED TO A STUDENT
WHO HAS WITHDRAWN MUST BE RETURNED TO THE COLLEGE
IMMEDIATELY***For Graduate and Professional students (including BALOS and LEAP) fall tuition is due by August 15, 2020.
For Undergraduate students, fall tuition is due by September 15, 2020. Please note this extension is a result of the new changes in housing that impacted the bill. A late fee of $150 will be assessed for balances after September 15th.
For Graduate Business students enrolling in the autumn quarter (starting September 28) tuition is due by October 15th.
Yes, if you have not waived or if your insurance carrier did not provide medical coverage within 30 miles of campus and you are taking fall classes 100% remotely, you may now waive the school insurance. The deadline to waive the medical insurance is August 28, 2020. Please go to www.jcbins.com.