Transcripts

In response to the Governor of California's shelter-in-place order and the practice of social distancing, the Office of the Registrar is not allowing transcripts to be picked up in-person during this time. It is recommended you do not mail your request to our office during this time. Rather, place your request through the National Student Clearinghouse website and select the electronic transcript option if the recipient allows for it. While we will process any transcripts that need to be physically mailed, the processing time for hard copy transcripts is 10-14 business days. Thank for your patience and understanding during this time and we hope you all stay safe and healthy.   

***Holiday Office Hours

  • We will be out of the office from December 19th until January 4th. Any transcripts ordered during time will not be processed until we return in January. 

 

Official Transcripts

Order Official Transcripts

Saint Mary's College of California has authorized the National Student Clearinghouse to provide transcript ordering online. Transcripts are not printed by the Clearinghouse. Orders will be transmitted electronically to Saint Mary's College of California and processed by the Office of the Registrar, normally within 7–10 business days.

Order updates will be emailed to you. You can also check order status or history online. To order an official transcript, login to the Clearinghouse secure site. To search our college, enter "Saint Mary's College of California." The site will walk you through the order process, including delivery options and fees. You can order as many transcripts as you like in a single session.

Students who enrolled or completed the InterCollegiate Nursing Program with Samuel Merritt University must request their transcript from Samuel Merritt University.
Send your request to: Attn: Registrar's Office, Samuel Merritt University, 370 Hawthorne Ave, Oakland, CA 94609.

Saint Mary's offers paper transcript request forms that can be picked up in person at the Office of the Registrar. The request forms DO NOT include an electronic option and must be paid with the business office before processing.

Pricing for each option are as follows:

Transcript Request Form (cash, check, or money order)

Available at Office of the Registrar

National Student Clearinghouse (any major credit card- card charged only after order has been completed)

Online
Delivery Type Total Cost Delivery Type Online Processing Fee Delivery Fee Total Cost
Standard (3-5 business days) $5.00 Standard (3-5 business days) Mail $2.50 $5.00 $7.50
Rush-24 Hour $15.00 Hold for Pick-Up $2.50 $5.00 $7.50

Rush-Same Day Service

 $25.00 Electronic ($3.50) $2.50 $5.00 $11.00
    Rush Mail $2.50 $15.00 $22.50
    Hold for Pick-Up $2.50 $15.00 $22.50

 

Unofficial Transcripts

Request Unofficial Transcripts

Unofficial transcripts are not printed on Saint Mary's official transcript paper and do not include the Registrar's signature. You may request an unofficial transcript in-person with picture identification or online by submitting an Unoffical transcript request form. The unofficial transcript request form may be found on the Office of the Registrar's webpage under "forms".

*Understanding our credit conversion

1.00 course credit is equivalent to 3.5 semester units
0.50 course credit is equivalent to 2.0 semester units
0.25 course credit is equivalent to 1.0 semester units