Transcripts
Transcript Requests
The Office of the Registrar strongly recommends placing your request(s) through the National Student Clearinghouse website and select the electronic transcript option if the recipient allows for it. While we will process any transcripts that need to be physically mailed, the processing time for hard copy transcripts will take up to 3-5 business days. Thank for your patience and understanding during this time, and we hope you all stay safe and healthy.
Official Transcripts
Saint Mary's College of California has authorized the National Student Clearinghouse to provide transcript ordering online. (Please be sure to type Saint Mary's College of California. We will not be located when typing St.) Transcripts are not printed by the Clearinghouse. Orders will be transmitted electronically to Saint Mary's College of California and processed by the Office of the Registrar, which will take up to 3-5 business days.
Order updates will be emailed to you. You can also check order status or history online. To order an official transcript, login to the Clearinghouse secure site. To search our college, enter "Saint Mary's College of California." The site will walk you through the order process, including delivery options and fees. You can order as many transcripts as you like in a single session.
Students who enrolled or completed the InterCollegiate Nursing Program with Samuel Merritt University must request their transcript from Samuel Merritt University.
Send your request to: Attn: Registrar's Office, Samuel Merritt University, 370 Hawthorne Ave, Oakland, CA 94609.
Students who are attempting to order documentation for Continuing Education Units will need to contact our Kalmanovitz School of Education directly. Current contact: Belinda Pereira, bo3@stmarys-ca.edu, 925-631-5051
Saint Mary's offers paper transcript request forms that can be picked up in person at the Office of the Registrar. The request forms DO NOT include an electronic option and must be paid with the business office before processing.
Pricing for each option are as follows:
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Transcript Request Form (cash, check, or money order) Available at Office of the Registrar |
National Student Clearinghouse (any major credit card- card charged only after order has been completed) Online |
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| Delivery Type | Total Cost | Delivery Type | Online Processing Fee | Delivery Fee | Total Cost | |
| Standard (3-5 business days) | $5.00 | Standard (3-5 business days) | $2.50 | $5.00 | $7.50 | |
| Rush-24 Hour | $15.00 | Hold for Pick-Up | $2.50 | $5.00 | $7.50 | |
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Rush-Same Day Service |
$25.00 | Electronic ($3.50) | $2.50 | $5.00 | $11.00 | |
| Rush | $2.50 | $15.00 | $22.50 | |||
| Hold for Pick-Up | $2.50 | $15.00 | $22.50 |
Unofficial Transcripts
Unofficial transcripts are available only to currently enrolled Saint Mary's College of California students through the GaelXpress self-service platform. If you currently have an active SMC login, please download your unofficial transcripts on GaelXpress 2.0.
Former students and alumni must request an official transcript through the National Student Clearinghouse.
*Understanding our credit conversion
1.00 course credit is equivalent to 3.5 semester units
0.50 course credit is equivalent to 2.0 semester units
0.25 course credit is equivalent to 1.0 semester units
Delivery Type
Standard (3-5 business days)
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