Transcript Requests from Saint Mary's

The Office of the Registrar strongly recommends placing your request(s) through the National Student Clearinghouse website and select the electronic transcript option if the recipient allows for it. While we will process any transcripts that need to be physically mailed, the processing time for hard copy transcripts will take up to 3-5 business days. 

Official Transcripts

Order Official Transcripts

Saint Mary's College of California has authorized the National Student Clearinghouse to provide transcript ordering online. (Please be sure to type Saint Mary's College of California. We will not be located when typing St.) Transcripts are not printed by the Clearinghouse. Orders will be transmitted electronically to Saint Mary's College of California and processed by the Office of the Registrar, which will take up to 3-5 business days.

Order updates will be emailed to you. You can also check order status or history online. To order an official transcript, login to the Clearinghouse secure site. To search our college, enter "Saint Mary's College of California" (if you enter 'St.' our college will not be located through the search). The site will walk you through the order process, including delivery options and fees. You can order as many transcripts as you like in a single session.

Students who enrolled or completed the InterCollegiate Nursing Program with Samuel Merritt University must request their transcript from Samuel Merritt University. Send your request to: Attn: Registrar's Office, Samuel Merritt University, 370 Hawthorne Ave, Oakland, CA 94609.

Students who are attempting to order documentation for Continuing Education Units will need to contact our Kalmanovitz School of Education directly. Current contact: Belinda Pereira,, 925-631-5051

Saint Mary's offers paper transcript request forms that can be picked up in person at the Office of the Registrar. The request forms DO NOT include an electronic option and must be paid with the business office before processing.

Pricing for each option are as follows:

Transcript Request Form (cash, check, or money order)

Available at Office of the Registrar

National Student Clearinghouse (any major credit card- card charged only after order has been completed)


Delivery Type Total Cost Delivery Type Online Processing Fee Delivery Fee Total Cost
Standard (3-5 business days) $5.00 Standard (3-5 business days) Mail $2.50 $5.00 $7.50
Rush-24 Hour $15.00 Hold for Pick-Up $2.50 $5.00 $7.50

Rush-Same Day Service

$25.00 Electronic ($3.50) $2.50 $5.00 $11.00
    Rush Mail $2.50 $15.00 $22.50
    Hold for Pick-Up $2.50 $15.00 $22.50


Unofficial Transcripts

Unofficial transcripts are available only to currently enrolled Saint Mary's College of California students through the GaelXpress self-service platform. If you currently have an active SMC login, please download your unofficial transcripts on GaelXpress 2.0.
Former students and alumni must request an official transcript through the National Student Clearinghouse.

*Understanding our credit conversion

1.00 course credit is equivalent to 3.5 semester units
0.50 course credit is equivalent to 2.0 semester units
0.25 course credit is equivalent to 1.0 semester units

Transcripts Requests to Saint Mary's

If you completed transfer work at another institution and would like to have your work added to your Saint Mary's College of California record, please contact the institution for an official transcript to be sent to us (info below). We accept both electronic and mailed, sealed official transcripts directly from the institution.

Electronic: send to

Physical mail: send to Office of the Registrar
1928 Saint Mary's Road, Moraga, CA 94575
PMB 4748