HR Forms

HR Forms
If you can't find a specific form below, please contact the Human Resources Department via email at hr@stmarys-ca.edu or by phone at 925-631-4212.

New Hire Documents

• Staff & Faculty see: First 90 Days at SMC
• Students see: New-Hire Paperwork (Student Employees)

Benefits

• Compassionate Leave Program Forms
  • View the Compassionate Leave Program page
• Emeriti
  • Salary Reduction Agreement (Emeriti Health Account).pdf
• Leave Related
  • Medical Certification - Pregnancy or Prenatal Care.pdf
  • Medical Certification - Employee's Own Serious Health Condition.pdf
  • Medical Certification - Family Member's Serious Health Condition.pdf
  • Compassionate Leave Requests.pdf
  • Faculty Request for Leave Form.pdf
  • Faculty Sick Leave Usage Form.docx
  • Staff Request for Leave Form.pdf
• Tuition Waivers
  • Graduate & Professional Tuition Waiver Form
  • Undergraduate Tuition Waiver Form
• Workers Compensation Forms
  • View Workers Compensation section on the Time Off page

Employment

Employment

• Employment Eligibility Verification Instructions (I-9).pdf
  • Employment Eligibility Verification (I-9) Form.pdf
  • Employment Eligibility Verification (I-9) Supplement Form for Preparers and-or Translators.pdf
• Form W-4.pdf
• Direct Deposit.pdf
• Personal Data Form
• Student Employee New-Hire Paperwork

Compensation

• Compensation Related Request webform
• Position Source Document (PSD) Template
• Student Compensation Forms see: Student Wage Scale

Faculty Contracts

• End of Term Certification.pdf

Recruitment

Recruitment

• Request to Fill Vacant Staff Position
• Request to Hire a Temporary Position
• Volunteer Request Form
• Candidate Travel Arrangements Request

Temporary Employment

• Temporary Help Extension Request.pdf

 Student Employment

• See: Student Employment Checklist (Payroll)

Miscellaneous

Accident Report

• To report an employee related injury please use the form below.
  • Accident Report Form.pdf

Attendance

• Exempt and Non-exempt Timesheets can be found on GaelXpress. Login to the MySMC portal and click on the GaelXpress app to fill out a timesheet.
• Volunteer Timesheet (Excel).xlsx

Conduct

• Faculty Concern about Faculty/Staff/Student Conduct
• Students Concern about Faculty-Staff-Student Conduct.pdf

End of Employment

• End of Employment Checklist.pdf

Personal Data Changes

• For changes to address, marital status, beneficiaries, or emergency contact please contact us at 925-631-4212 or hr@stmarys-ca.edu.