Vacation
Vacation
Saint Mary’s College of California appreciates how hard employees work and recognizes the importance of providing time for rest and relaxation. The College fully encourages employees to get this rest by taking vacation time.
Saint Mary’s College provides paid vacation for eligible employees on an accrual basis, beginning the first day of employment. Vacation can be used as soon as it is accrued, with no waiting period, as long as the employee has the required approvals.
Staff employees working 1,950 hours per year accrue vacation based on the chart below. Vacation hours accrued by employees working at least 1,040 hours but fewer than 1,950 hours per year are prorated based on percentage of hours and months worked. Employees working less than 1,040 hours per year do not accrue vacation. Vacation does not accrue during unpaid leaves of absences.
Amended
Vacation Accrual Rates
Vacation accrual rates for full-time Exempt and Nonexempt Employees:
(Eligible for overtime: Clerical, Administrative, Maintenance, Service)
Vacation Approvals
Vacation requests are subject to the prior approval of the employee’s supervisor or department head. Employees are required to notify their manager in writing at least two weeks prior to taking vacation time. A limited number of vacation days can be taken on short notice to handle unexpected or emergency situations, however, managers must approve the time off request.
An employee who has exceeded their vacation accrual and has a negative balance will be considered on unpaid leave of absence, and their pay will be reduced as permitted by applicable law. All unpaid leave must be approved by the Office of Human Resources.
Taking vacation beyond the accrual is not allowed and pay may be deducted based on applicable laws. Monthly notifications are sent to supervisors making them aware of leave balances. Supervisors are required to monitor leave and approve time off as required by college policy.