Application Forms

Application forms, tips for choosing the correct application, and the review process tutorial are available on this page. 

General Application Instructions

To help us with our new electronic record-keeping for applications, please submit your application as a single file with your last name_application as the name of the file (e.g. Smith_application.pdf). Please submit any appendices to your applications as a single PDF or Word file with your last name_appendices as the name of the file (e.g. Smith_appendices). If you need to scan printed material to convert it to PDF, there is a scanner available in the SMC library.

All completed forms and/or applications must be submitted to the SMC IRB committee via the Institutional Review Board (IRB) Application MOODLE site. If you are a studetn, your supervising faculty should submit your application. 

Because we also want to streamline the process of signature gathering, especially for those away from campus and do not have access to Moodle, we will consider the submission of application files from the official SMC email account of the faculty research advisor as equivalent to a signature in the relevant section(s) of the IRB application for the purposes of IRB review. Please include a statement in the email submitting your application that all participating researchers and students comply with the items in Section 1 of the application. Please keep signed copies of your IRB application forms with your other study records.

 

Which Application Form Do I Submit or Do I Even Need an IRB approval for my study? 

Please view this application decision making flow chart to choose the right type of application for your study. 

 

NEW STUDY For Faculty/Staff Research

 

If you are unsure if the research you are proposing is exempt or not, please see our information on exempt research.

To find out more about the process of informed consent in research, please see our Informed Consent Process guidelines.

 

NEW STUDY for Undergraduate/Graduate Student Research

  • If you are an SMC graduate or undergraduate student and are interested in conducting research that is not exempt and does not involve the analysis of data that already exist, download this form:
    Request for Protocol Approval Student Version (doc)
  • If you are an SMC graduate or undergraduate student, a faculty member or a staff member and are interested in conducting research that is exempt and involves the analysis of data that already exist, download this form:
    Request for Protocol Approval Secondary Analysis of Data (doc)
  • If you are an SMC graduate or undergraduate student, a faculty member or a staff member and are interested in conducting research that is exempt, but does not involve the analysis of data that already exist, download this form:
    Request for Screening for an Exemption (doc)

If you are unsure if the research you are proposing is exempt or not, please see our information on exempt research.

If you are a student conducting research or are a faculty member directing student research then please see our information on student research.

To find out more about the process of informed consent in research, please see our Informed Consent Process guidelines.

 

CONTINUING RESEARCH for Students/Faculty/Staff

This form must be completed for ANY non-exempt research (faculty, staff or student) that continues more than 12 months beyond the original IRB approval date. Please also note that for ANY non-exempt research (faculty, staff or student) that continues for more than 24 months after the original IRB approval date, the IRB application must be resubmitted.
Interim application for continuing research