Exception Request Process

Exception Request Process

Last updated 9/29/26. Please check back regularly for updates.

NEW !!! 

The ERF Tracking Sheet will be updated every Tuesday by 12:00 noon to reflect the most current status of submitted requests.

CLICK HERE for full ERF Tracking Sheet 

Processing Timelines

Please plan ahead. The full approval process may take 15-20 business days or longer depending on volume and complexity, with additional processing time after the President's approval. 

The following requests will require an approved exception form signed by the President prior to proceeding, priority will be given to the following requests:

• Recruitment and hiring (including temporary or consultant hires)
   

All other requests will be considered as secondary requests and may require additional processing
time:

• In-grade adjustments, equity increases, or reclassifications
• Promotions and stipends
• Departmental organizational structure changes
• Position description studies or modifications

Unless otherwise under contract or restricted funds, follow the current process:
 

Guidelines and FAQ’s

• SMC Hiring Pause and Travel Guidelines
• SMC Hiring Pause and Travel FAQs
   

Exception Request Form

• Exception Request Form_2.pdf

Travel Exception Request Form

• Academic Affairs Travel Exception Request Form 2025-2026

Campus Announcement

• Campus Announcement

Informational Session Videos

• Liaisons - Exception Request Information Session
• Managers - Exception Request Information Session