GXP 2.0 Time Management

The Payroll Office in collaboration with Human Resources and AIS are working to migrate College employees to GaelXpress 2.0 for Time Entry and Approval. 

This page and the resources linked are intended to assist employees and managers in using the GaelXpress 2.0 web applicaton and generally do not discuss management policy or best practices.

If the resources below do not answer your questions please reach out to the Payroll Office via email: payroll [at] stmarys-ca.edu.

GaelXpress 2.0 Direct Link

https://selfservice.stmarys-ca.edu/student
Requires SMC login

Bi-Weekly Payroll Schedule:  https://www.stmarys-ca.edu/payroll/bi-weekly-payroll-schedule

For Employees

• PDF - Time Entry Quick Reference
  • condensed guide to get employees up and running in GXP2
• Slides - Time Entry Instructions for Non-Exempt Positions
  • more in-depth guide for new employees, generally applicable to exempt positions as well
• PDF - Tabbing Through Timecard for Non-Exempt Employees
  • technique for effciently entering 2+ lines per day using only keyboard
• FAQ - GXP2 Time Entry
  • in development

For Faculty Employees

• Slides - Time Entry for Faculty

For Managers and Supervisors

• PDF - Time Approval Instructions
  • Updated 5/10/21 with filter info
• FAQ - GXP2 Time Approval
  • in development
• Proxy Functionality - Replacement for "Alternate Supervisor"
  • Currently you must request access for your proxy user, please email payroll @ stmarys-ca.edu
  • PDF - Guide for Proxy Users

Timeline

Update: as of the 8/16 - 8/29/21 period, all positions and departments have been migrated to GaelXpress 2.0 for Time Entry and Approval.

Migration of time history from GaelXpress 1.0 to GaelXpress 2.0 will occur in Q4'21.