Supervisor Payroll Pages

General Supervisor Information

Supervisors and GaelXpress Time Approval

• GaelXpress Time Approval Instructions
• GaelXpress Time Approval FAQ 
• Approval Proxy - grant temporary or ongoing access to another department member to approve on your behalf
  • Currently you must request access for your proxy user, please email payroll@stmarys-ca.edu
  • PDF - Guide for Proxy Users
• GaelXpress Timecard Instructions Info Page
  • includes Employee Time Entry Instructions
• Bi-Weekly Payroll Schedule

Info for Supervisors of Student Workers

Hiring Student Workers

If you or your department is planning on employing students, or continuing to have students employed you must review the Student Employment Payroll Checklist at least once per academic term. 

PLEASE NOTE: We understand that some departments may be operating virtually.  In order to remain compliant with tax regulations, student employees must perform all work in service to the College within the State of California, including any work done remotely.

First time hiring/supervising?  Here's a helpful checklist of steps:

⇒ Student Employment Checklist

Important Hiring Info/Forms (also included within above checklist):

• Student Wage Scale
• Payroll Forms - Student Employment Packet
  • (completed by student w/ HR office)
• Payroll Forms - Student New Hire Notification Form (PDF)
  • (completed by supervisor)

Supervising Student Workers

Students are paid on a bi-weekly cycle. Students sign and submit electronic timecards every other Sunday on GaelXpress which must be approved by their supervisor the following Monday (see schedule). Paydays are bi-weekly, every other Friday.

If you do not see a timecard for your student worker(s) on GaelXpress, please review the Student Employment Checklist above before contacting Payroll.

• See all Time Approval Instructions above
• Labor Policies and Guidelines for Students
• Student Sick Leave Reporting
• Bi-Weekly Payroll Schedule
• Info about: student summer housing